Position: Communications Associate
FLSA Status: Non-Exempt
Status: Full-Time
Pay Range: $45,000 – $50,000
Benefits: Medical, dental, vacation, sick,403(b) with up to 6% employer match

The Olana Partnership is seeking a Communications Associate to support its growing communications and marketing needs and to lead the organization to a national level.

About Olana and The Olana Partnership
Olana is the greatest masterwork of Frederic Edwin Church (1826-1900), the most famous American landscape artist of the mid-19th century and the most important artist’s home, studio, and designed landscape in the United States. Church designed Olana as a holistic environment integrating his advanced ideas about art, architecture, landscape design, and environmental conservation. Olana’s 250-acre artist-designed landscape with five miles of carriage roads and a Persian-inspired house at its summit embraces unrivaled panoramic views of the Hudson Valley and Catskill Mountains and welcomes more than 170,000 visitors annually. The landscape is open for guided tours, and reservations are highly recommended. The landscape is open daily 8:00 AM – sunset.

Olana State Historic Site, administered and operated by the New York State Office of Parks, Recreation and Historic Preservation, is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership is the 501(c)(3) not-for-profit cooperative partner of the New York State Office of Parks, Recreation and Historic Preservation at Olana State Historic Site, with primary responsibility for visitor engagement, programming, and exhibitions.

Position Summary
The Communications Associate supports The Olana Partnership’s communications and marketing initiatives with the goal of strengthening national visibility. The position requires strong organizational and interpersonal skills, adaptability, and a proactive approach to meeting business needs. Key responsibilities include coordinating and developing content, managing the communications calendar, tracking analytics, and drafting social media posts and press releases to advance the organization’s recognition. The Communications Associate works within and provides support to the Development Office.

Key Responsibilities
• Implement communication strategies in coordination with the Director of Advancement and Marketing to increase exposure, visitation, and sales
• Provide communications support to internal teams
• Responsible for drafting, submitting for review, and editing communications copy (e.g. press releases, publications, social media posts, web, eblasts)
• Update media lists and track media exposure
• Support printed communications by ensuring organizational branding guidelines are used and updates are accurately reflected.
• Create and manage social media content – including coordination with partner organizations, photography, video, and ads
• Execute social and digital media strategies – actively respond and engage our audience on social media platforms
• Maintain web content and monitor online presence
• Photography and video of on-site events for social media and promotion

This summary highlights the primary responsibilities of the role. A complete job description will be shared during the hiring process and additional duties may be assigned to support organizational priorities.

Required Knowledge, Skills, and Abilities
• Strong alignment with The Olana Partnership’s mission and a dedication to advancing and representing it with professionalism and enthusiasm.
• Excellent writing, editing, and storytelling skills with attention to detail and tone.
• Proficiency with social media platforms, website content management systems, and analytics tools.
• Strong organizational and project management abilities with high attention to detail and deadlines.
• Ability to handle information with discretion and confidentiality.
• Ability to work both independently and collaboratively in a dynamic, mission-driven environment.

Required Qualifications
• Major or concentration in communications, marketing, journalism or equivalent preferred. Equivalent combination of education and experience accepted.
• Minimum of 2 years of experience in communications, marketing, or public relations, preferably in a nonprofit or cultural organization.
• Previous experience with social media platforms and website content management systems preferred.
• Previous experience with design tools such as Canva, Adobe Creative Suite, or similar programs preferred.

Work Environment
• The Communications Associate is an in-person role generally working Monday – Friday with occasional weekends and evenings needed.
• Indoor and outdoor work environment is expected based on administrative or creative duties.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

How to Apply
Email your resume to ltoland@olana.org
Applications will be accepted until 8/28/2026

The Olana Partnership is an Equal Opportunity Employer.

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Position: Executive Assistant
FLSA Status: Non-Exempt
Status: Full-Time
Pay: $25 – $28 / Hour
Benefits: Medical, dental, vacation, sick,403(b) with up to 6% employer match

The Olana Partnership is seeking a Executive Assistant to support the President and Executive Team in fulfilling organizational mission and goals.

About Olana and The Olana Partnership
Olana is the greatest masterwork of Frederic Edwin Church (1826-1900), the most famous American landscape artist of the mid-19th century and the most important artist’s home, studio, and designed landscape in the United States. Church designed Olana as a holistic environment integrating his advanced ideas about art, architecture, landscape design, and environmental conservation. Olana’s 250-acre artist-designed landscape with five miles of carriage roads and a Persian-inspired house at its summit embraces unrivaled panoramic views of the Hudson Valley and Catskill Mountains and welcomes more than 170,000 visitors annually. The landscape is open for guided tours, and reservations are highly recommended. The landscape is open daily 8:00 AM – sunset.

Olana State Historic Site, administered and operated by the New York State Office of Parks, Recreation and Historic Preservation, is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership is the 501(c)(3) not-for-profit cooperative partner of the New York State Office of Parks, Recreation and Historic Preservation at Olana State Historic Site, with primary responsibility for visitor engagement, programming, and exhibitions.

Position Summary
The Executive Assistant to The Olana Partnership’s (TOP) Executive Team supports the three-person executive team (President, Senior Vice President, and Vice President) in fulfilling their management and donor engagement duties. A principal responsibility is to serve as the liaison with TOP’s Board of Trustees and National Advisory Committee. This position also provides administrative support, including basic office management duties for the administrative offices. The primary reporting and supervisory relationship is with the President.

Key Responsibilities
• Provide high-level administrative support to the President and Executive Team, managing calendars, meetings, priorities, and key communications.
• Serve as a primary liaison to the Board of Trustees and National Advisory Committee, coordinating meetings, preparing materials, maintaining records, and supporting member engagement.
• Prepare meeting agendas, reports, presentations, correspondence, and other materials to support organizational leadership and governance.
• Coordinate Board travel, special projects, and executive events, ensuring seamless planning and execution.
• Manage daily administrative office operations, including supplies, vendor coordination, mail services, and facilities support.
• Assist with organizational events, VIP visits, and other initiatives that advance The Olana Partnership’s mission.
• Build strong working relationships across the organization and serve as a key point of contact for internal and external stakeholders.

This summary highlights the primary responsibilities of the role. A complete job description will be shared during the hiring process and additional duties may be assigned to support organizational priorities.

Required Knowledge, Skills, and Abilities
• Strong alignment with The Olana Partnership’s mission and a dedication to advancing and representing it with professionalism and enthusiasm.
• Excellent attention to detail and a commitment to quality in all work
• Demonstrated ability to be proactive and to anticipate needs.
• Excellent written and verbal communication skills for interfacing with board members, donors, and the public.
• Excellent organizational and time-management abilities
• Ability to handle information with discretion and confidentiality

Required Qualifications
• Associate or bachelor’s degree in business, nonprofit management, or a related field preferred, or equivalent combination of education and experience.
• 3+ years of administrative experience
• Experience with Microsoft Office and remote communication applications (Zoom, Teams, etc.).
• Nonprofit experience is a plus
Work Environment
• The Executive Assistant is an in-person role generally working Monday – Friday 9:00AM – 5:00PM with occasional weekends and evenings needed.
• Shared, indoor work environment, with occasional outdoor environment
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

How to Apply
Email your resume to ltoland@olana.org
Resumes will be accepted until 7/10/26

The Olana Partnership is an Equal Opportunity Employer.